Minutes from AGM 3rd Feb - please advise ammeds if required
Minutes of first Comrades in Arms AGM
3rd February 2008 Clun, Shropshire
Present
David Pratt
James Kenton
Stephen Badham
Guy Kelland
Business discussed
Constitution and AFRA Affiliation
It was decided that CiA would seek to put the informal organisational arrangements that have stood since September 2006 onto a more formal basis, by becoming a re-enactment society.
To initiate this change the following actions were agreed.
1 To appoint officers with specific responsibilities to the running of CiA . These were agreed as
David Pratt – Website, forum and publicity Officer
Stephen Badham – Treasurer
James Kenton – Safety Officer
Guy Kelland – Membership Officer
All other activities undertaken by CiA would remain split between the four key officers.
2 To draft and agree a final constitution to outline the group’s aims and activities – action DP
3 To gain a bank account action SB
4 To devise a membership database – Action GK
5 The name of this new society was to remain Comrades in Arms, however membership of CiA would be separate from membership of the forum .
6 Membership would be offered to active reenactors . Active is defined as having attended at least one CiA run event , in World War II period uniform and equipment . The standard of this uniform to be higher than the minimum acceptable levels .
CiA reserve the right to refuse membership at their discretion .
7 Membership fees would be an annual payment of £20 .
8 By applying and being accepted for membership, CiA would then affiliate members to the All Forces Re-enactment Association (AFRA) . Members would then benefit from personal and public insurance offered by AFRA . The transaction with AFRA would be handled via CiA , and only CiA would be able to authorise such membership .
9 CiA would continue to be run by the principal officers, individual members would have no rights or responsibilities regarding the running of the society or other activities .
10 This membership scheme to be launched as quickly as possible – Action All .
Event Planning
1 The Eagle has Landed is now fully booked. Props are being assembled . A pyrotechnic budget will be decided later. The site operator needs to confirm staff and vehicle availability – Action GK to chase
2 The site visit to Ceri was completed for the Ostfront event . Further planning will take place shortly . The key action was to decide upon a name and commence publicity – Action All
3 CiA have a further two events to consider for 2008. These will be planned after the March Event .
Pyrotechnics Course offered by Tony Lewis of TLSFX
1 It was agreed that all four officers would attend a pyrotechnics demonstration and training course as offered by TLSFX. The benefit were identified as being properly qualified to use pyrotechnics, understanding of their use, and possibly access to more favourable purchase prices.
2 The training is to take place before the next game on 2nd March 2008. Action All to agree date
3 Payment would be from CiA funds at an estimated £180 .
CiA’s relationships with other event operators.
1 CiA would offer to promote Gunman Event’s D-Day +2 (19th April 2008) and Carentan event (8th November 2008) by offering to play German command crew again , in exchange for free places. The promotion would take place on the forum . Action GK to discuss with Gunman
2 CiA would continue to monitor other event organisers activities , although no direct support would be given at this time
AOB
None Raised
Next Meeting TBA
