OK, I've just gone through the form and filled in as much as I can. I suggest we find 20 minutes to sit down on Friday and go through the rest.
There are a number of sticking points that I'm not sure about filling in:
- Do we want to have everyone as an additional named individual to draw on the account?
Of those potential four signatories, how many people do we want to have to sign off on things? (From one to four, I suggest at least two for the sake of anti-laundering compliance)
Do you all want debit cards for the account if you are signatories?
We need to formulate a short statement about what we do, my suggestion below.*
We need to answer what the main purpose of the account will be, my suggestion below.**
How much will our initial deposit be (ie how much have we got in the kitty)?
What will the registered address of the organisation be?[/list:u:1ejhic1m]
We need to enclose:
- Constitution
A copy of our business plan. (As a newly established organisation) We don't have one![/list:u:1ejhic1m]
As key account parties (founding members) you will need to provide three full years address details as well as your bank account details for a credit and CCJ/bankruptcy check.
*A non profit making membership club that works to organise high quality World War II re-enactment events and to provide a hub for WWII enthusiasts. (From the constitution)
**To deposit membership and event fees and make withdrawals for payments to third parties for services and products purchased as part of the club's activities.
We need to formulate a short statement about what we do, my suggestion below.*
We need to answer what the main purpose of the account will be, my suggestion below.**
You didn't finish the post!
Sorry got sidetracked. Now added.
not arsed about having cards, suggest keep it as a checquing account . Spend the cash , reclaim it from the treasurer, gives more control/checks and balances.
signatories ......suggest all four of us need to be able , but just keep the chequebook with the treasurer.
Pers details , will bring em along on Friday if remember.
Do we want to have everyone as an additional named individual to draw on the account?
Doesn't have to be
Of those potential four signatories, how many people do we want to have to sign off on things? (From one to four, I suggest at least two for the sake of anti-laundering compliance)
Two for cheques but I think a lot can be done online anyway - I only use 10 cheques a year for my business! (it may be less than that even)
Do you all want debit cards for the account if you are signatories?
Not sure we need debit cards - it's a very easy way to overdraw when more than one person has free access to the account
We need to formulate a short statement about what we do, my suggestion below.*
We need to answer what the main purpose of the account will be, my suggestion below.**
How much will our initial deposit be (ie how much have we got in the kitty)?
I'll give you a guestimate
What will the registered address of the organisation be?
Yours!
Easiest solution is person makes purchase out of personal funds, gets receipt, request treasurer to reimburse, transfer funds by bank transfer.
*A non profit making membership club that works to organise high quality World War II re-enactment events and to provide a hub for WWII enthusiasts. (From the constitution)
**To deposit membership and event fees and make withdrawals for payments to third parties for services and products purchased as part of the club's activities.
That's fine.
Agree with all of that . 
In fact if you reimburse by cheque, the treasuer can send it through the post safe that it shouldn't be cashed until the recipient has counter signed it .
Meh, bank tranfer is the way forward - no stamps, no envelopes, no tea leaf posties er.. it's quicker!
No problem, that's fine. You all need to make sure you keep receipts in that case! I'd do this by online bank transfer as Dave says.
Payments to CiA for games and AFRA membership could me made by Paypal, bank transfer or personal cheque. We should set up a Paypal account for CiA in that case.
Dave can you sort me with a treasurer@ww2airsoft.org.uk email address please?
Thanks
S
I'll sort the email address for you tomorrow, in the meantime I've PM'd a doc with personal details.
'Kitty' should be it excess of £200 b/f after Eagle...
For once, i have nothing to add. Looks like you guys have thought of everything lol
Regarding personal details, whats needed? Most of mine is on a trip to the Defence Vetting Agency to upgrade my security clearance at the mo.
When we were a Kingdom it was run by a King
When we were an Empire it was run by an Empress
Now we're a country we're run by a..........
Just your name, addresses for the last three years and bank account details.
treasurer@ww2airsoft.org.uk email address is now set up
I can forward this mail to one of your own email accounts, if you like.
God no.
I'll set up a new inbox on my Mail software if you give me the POP/SMTP details.
Ta
S
Heh, many people haven't a clue how to set up email accounts so I usually end up setting forwards, it ain't my job to sort 'em out!
treasurer@ww2airsoft.org.uk
p/w comrades
mail.ww2airsoft.org.uk (for both in and out)
OK, I've set up a Paypal account on the Treasurer email address.
One question, will we be classed as a limited company?
No, distinctly unlimited.
Good, that's what I though. I just wondered how we're structured with limited liability.
I've registered us as a non-profit, general 'company' using a business account.
Normal fees apply (3.4% plus £0.20)
S
That the one...
One point to bear in mind for future game pricing is that a £40 game fee is actually £38.44 to us.